ChatGPT prompts for insurance client emails
Most bad AI emails come from a prompt that names the task but not the reader, the length, or the tone. Every prompt here fixes all three up front, so the draft comes back short, warm, and ready to send instead of sounding like a carrier form letter.
20prompts. Square brackets are blanks you fill in. “Fix this for my situation” opens the free grader with the prompt loaded so you can add your specifics and see the score.
- 001
You are a warm, experienced [line] agent. Write a [purpose] email to a client. Context: [situation]. Under [N] words, no jargon, [tone].
- 002
Rewrite this email to sound warmer and clearer without losing the facts: [paste].
- 003
Turn these rough notes into a clean client email under 130 words: [notes].
- 004
Write a confirmation email that [policy change] is complete. Reassuring, clear, under 100 words.
- 005
Draft a friendly out-of-office reply that sets expectations and routes urgent service needs to [backup contact role].
- 006
Write a welcome email for a brand-new client that sets expectations for how we communicate and when to reach out. Under 150 words.
- 007
Shorten this email to half its length while keeping the warmth and the key point: [paste].
- 008
Write three subject lines for this email that would make a busy client actually open it: [paste].
- 009
Rewrite this message at a sixth-grade reading level so any client understands it: [paste].
- 010
Draft a calm response to an upset client about [issue]. Acknowledge first, then explain, then offer the next step. Under 140 words.
- 011
Write a short apology email for a [service delay / missed callback / paperwork error] that takes responsibility without over-explaining. Under 100 words.
- 012
Draft a holiday greeting email to my whole book that feels personal and does not sell anything. Under 80 words.
- 013
Rewrite this reply so it sounds like a real person, not a corporate auto-response: [paste].
- 014
Write an email asking a client to confirm their preferred contact method and best times to reach them. Friendly, under 90 words.
- 015
Draft a message thanking a client for their patience while we resolved [issue], and confirming it is now handled. Under 110 words.
- 016
Write a brief check-in email to a client I have not spoken with in a while, no sales pitch, just reconnecting. Under 90 words.
- 017
Turn this dense, jargon-heavy explanation into a friendly two-paragraph email a non-expert would understand: [paste].
- 018
Draft a warm reply to a client who emailed a simple thank-you, so my response continues the goodwill without being awkward. Under 60 words.
- 019
Write an email letting a client know their requested document is attached, with one clear line on what to do next. Under 70 words.
- 020
Rewrite this email to remove anything that sounds defensive and replace it with a problem-solving tone: [paste].
Already have a prompt that is not working?
Paste it into the grader. It scores 0 to 100, names what is missing (reader, length, tone, format), and hands back a rewrite. No signup, three free runs a day.
Score my prompt